Executive Assistant

Avenue 360

Houston, TX, USA

Full time

Healthcare / Community Health & Mental Health

Mar 15

This job is no longer accepting applications.

The Executive Assistant provides principal administrative support to the CEO and general administrative support to the board and organization under the direction of the CEO.

Duties and Responsibilities:

Administrative support for the CEO and Board of Directors:

· Supports CEO, including coordinating his/her calendar and travel, processing expense reports; handling general correspondence; scheduling and handling meeting details and logistics; maintaining electronic and paper files; and assisting in document production and dissemination. Documents all process and procedures as necessary to job duties. Accountable to the CEO by ensuring that all tasks and duties are completed by the specific deadline and are accurate.

· Provides support for meetings of and communications to Avenue 360’s Board of Directors, and Board committees as assigned, including coordinating meeting logistics, drafting and disseminating meeting notices, agendas and informational materials; and preparing minutes for Board and Executive Committee meetings.

· Ensures that proper notification is given of directors' and members' meetings as specified in the bylaws.

· Manages the general correspondence of the Board of Directors except for such correspondence assigned to others.

· Ensures that an up-to-date copy of the bylaws is available at all meetings.

· Provides administrative support to the CEO for planning conference events, including plenaries, keynotes, ad-hoc meetings, receptions, and health center tours.

General Administrative Support

· Route mail (open checks for internal control purposes), greets visitors, and provides back-up phone answering.

· Provide staff support to Avenue 360 education and training events as requested.

· Perform quality management/assurance activities.

· Other duties as assigned.

Education, Experience, Licensure/Certification and Skills/Abilities Related Requirements:

· High school diploma or equivalent; Associates Degree preferred. Minimum of 3 years Executive Administrative experience required.

· Demonstrable experience in general office procedures and equipment.

· Excellent computer skills, including word processing, spreadsheets, databases, and MS Outlook strongly preferred.

· Professional telephone manner.

· Excellent spelling, grammar and proofreading skills.

· Excellent organizational skills and demonstrated ability to manage multiple tasks with strong attention to detail.

· Ability to work as a team member and work effectively with diverse people.

· Ability to maintain confidential information.

· Must be flexible, self-motivated, able to carry a heavy workload, and committed to social justice.

· Demonstrate an awareness of, a value for, and the inclusion of cultural competence in task implementation.

· Ability to travel.

· Physical ability to stoop, kneel, bend, use a computer, and perform light lifting.

· Demonstrate commitment to work ethic, excellence and client service, positive and upbeat demeanor, and willingness to laugh, smile, and have fun.

Continuing Education and Training Requirements:

Participates in training required by the funding source and/or required by licensing board.

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Avenue 360

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