Intake Specialist Outpatient Scheduler - FT l Clear Lake North Rehab

Post Acute Medical

Webster, TX, USA

Full time

Dec 17

This job is no longer accepting applications.

Under the direct supervision of the Clinic Director or Admissions Director/Manager, supports the outpatient therapy centers by accepting all referrals for treatment, by verifying insurance benefits, and by facilitating authorization for treatment, and by scheduling the initial visit for evaluation. May relieve intake specialists in the clinics, when requested. Performs other related tasks as assigned. This in a non-exempt position.


Intake Function

• Obtains all necessary patient and insurance information to facilitate the intake process. Verifies and pre-certifies insurance benefits. Requests additional

• clinical documentation as required for insurance approval. Follows up as required to expedite the intake process. Distributes paperwork to appropriate

• facilities.

• Enters each authorization and verified benefits into the system in a timely and accurate manner.

• Demonstrates knowledge of programs offered by the clinic .by answering questions regarding the intake process and clinic offerings.

• Remains current on managed care and other insurance contracts held by Post Acute Medical (PAM).

• Ensures that the patient’s right to privacy is not violated.

• Patient Scheduling:

• Schedules patient’s initial visit within 1working day of approval, for a single discipline. If no therapist’s schedule can accommodate visit within 1 working day, contact Administrator/Manager for other options.

• Logs all referrals/inquiries on the outpatient daily log.

• Works closely with the clinic manager and clinicians to ensure that patients receive their therapy in a timely manner. Works as a team player with other staff to facilitate the smooth operation of the department

• Proper data entry into HMS on all required fields.

Support Duties

• Assures all prescriptions are current on new outpatients.

• Maintains regular contact with and provides documentation to the worker’s compensation commission, physicians, and insurance companies, as


• Maintains patient charts and files all documentation related to insurance and authorizations

• Prepares/orders departmental supplies and equipment.

• Updates HMS with pertinent outpatient statistical data

• Actively participates in department meetings.

• Identifies problems and presents possible solutions to supervisor as they occur.

• Follows all customer service policies and initiatives as listed below, including asking customers if you may place them on hold.

• When cross trained, provides back up for the Admissions/Business Office department as needed.


Education and Training: Must possess a high school diploma or its equivalent, some college (secretarial) is preferred. Strong medical terminology is required.

Experience: At least one year previous healthcare office or registration function preferred.

Knowledge, Skills, and Abilities:

• Ability to input data accurately using various computer software programs.

• Ability to accurately complete financial calculations.

• Excellent proofreading and grammar skills.

• Must have a good command of the English language.

• Working knowledge of appropriate ICD-9 codes.

• Highly organized and detailed oriented.

• Must be able to acquire and demonstrate knowledge of inpatient services and Post Acute Medicals’ system programs and offerings, e.g. types of inpatient and outpatient services and facility locations.

• Must be able to remain calm and level-headed in a fast-paced, multi-faceted environment with frequent interruptions.

• Ability to follow directions accurately and timely, meet deadlines, identify priorities and on occasion, be flexible in his/her work schedule.

• Must have the ability to acquire knowledge of state, federal and other regulatory agencies related in facility and patient care.

• Must have the ability to follow through on issues related to insurance verification/approval of benefits.

• The ability to work well with managers, referral sources, physicians, and staff to promote a positive attitude and environment.


PAM Health is committed to being the most trusted source for post-acute services in every community it serves by utilizing experienced and dedicated staff to provide high quality patient care and customer service. With over 44 Long Term Acute Care and Rehabilitation hospitals and 16 Outpatient Clinics currently in operation across the country, we are proud to offer services including comprehensive wound care, aquatic therapy, ventilator weaning, amputation treatment, pain management and much more.

Joining our PAMily allows you to work in a collaborative environment with colleagues and leadership with exposure to a variety of patient care levels. Aside from our competitive pay, generous paid benefit time, and excellent insurance options, you will also have opportunities for professional growth through our Education Advancement Program.

We are excited to learn more about you and hope that you consider joining us on a shared mission to improve the lives of others by being an integral part of our We Care Program. Please take a moment to visit us online at for a comprehensive look at how we're able to positively impact our local communities.

PAM Health does not discriminate and does not permit discrimination, including, without limitation, bullying, abuse or harassment, on the basis of actual or perceived race, color, religion, national origin, ancestry, age, gender, physical or mental disability, sexual orientation, gender identity or expression or HIV status, or based on association with another person on account of that person's actual or perceived race, color, religion, national origin, ancestry, age, gender, physical or mental disability, sexual orientation, gender identity or expression or HIV status.




High School or better.

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Post Acute Medical

Specialty healthcare company providing high quality post-acute care for medically complex cases. LTAC | Wound Care | Brain Injury | PT-OT-Rehab | Vent...