Program Coordinator

MD Anderson

Houston, TX, USA

Full time

US$44.8-70k (annually)

Healthcare / Hospital

Oct 20

This job is no longer accepting applications.

Research Administrative Support Creates and maintains protocol administration repositories in cloud networks (e.g., OneDrive and Microsoft Teams). Manages tracking lists and databases to ensure up-to-date information and statuses are available for the research staff and to ensure the protocols proceed through the departmental approval processes. Processes external SAE reports and other regulatory files. Coordinates and hosts clinical research program meetings by completing and/or delegating necessary tasks such as identifying necessary attendees, scheduling, setting agendas, and sending reminders, as well as taking and distributing minutes. Prepare documents, data, reports, and other information for Research Administration Committee (RAC), PARC, PSR, EDDIT, and other meetings.

Faculty Support Independently plans and manages work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty.

Attends to all travel and travel related follow-up from requesting travel through appropriate channels, to following established procedures for recording absences from clinic through submitting requests for reimbursements. Accurately tracks the usage of faculty extramural development leave. Maintains the most current information pertaining to faculty's CV and biosketch in the faculty information system (FIS) for assigned faculty. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.

Prepares, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software.

PRS Account Reconciliation Reviews and reconciles PRS company/center accounts belonging to assigned faculty, on a monthly basis, to verify accuracy and to resolve errors. Compares company/center report expenses with expense documents received for purchases made or services performed. Receives and files expense/supporting documents and company/center reports, in the designated location, as they are received, to ensure that they are accessible when needed. Accesses the Financial/Purchasing Database to review and verify encumbered/estimated expenses posted and confirm actual expenses incurred. Notifies the Office Manager, Financial Analyst or Operations Manager of any discrepancies and adjustments, as necessary.

Required Education:

Bachelor's degree in Business Administration or related field.

Preferred Education:

Master's degree.

Required Experience:

Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.

Preferred Experience/Skills:

Experience with faculty administrative support (travel, meetings, PRS recon, biosketches/CVs/Other support). Searching for someone who is resourceful and self-motivated when there is no clarity or direction. Communication skills in-person and by phone and email, excellent organizational and project management skills.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information

  • Requisition ID: 144059
  • Employment Status: Full-Time
  • Employee Status: Regular
  • FLSA: exempt and not eligible for overtime pay
  • Work Week: Days
  • Fund Type: Hard
  • Pivotal Position: No
  • Minimum Salary: US Dollar (USD) 44,800
  • Midpoint Salary: US Dollar (USD) 57,400
  • Maximum Salary : US Dollar (USD) 70,000
  • Science Jobs: No
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