Program Coordinator

MD Anderson

Houston, TX, USA

Full time

Healthcare / Hospital

Aug 27

This job is no longer accepting applications.

Assists with the direction of program operations in a broad-based multidisciplinary environment that integrates faculty and staff from two academic departments and other institutional components specializing in genitourinary cancer services. Position requires independent judgment; strong interpersonal, communication, and organizational skills; concurrent management of multiple projects; ability to prioritize functions; successful management of program schedules and deadlines; analysis and evaluation of program operations and procedures; research, development, and preparation of program proposals, reports, and prospective funding sources; establishment of program standards for achieving goals; planning and coordination of special events; and directs program evaluation activities.

Program Coordination

  • Kidney, bladder, prostate and penile cancer research program coordination - requests for funding from faculty throughout the institution. Assist the faculty with required reports.
  • Coordination of annual Prostate Cancer Health Conference including agenda, communications and presentations.
  • Assists with grant and government compliance in regards to all departmental publications.
  • Coordinates Cancer Medicine Fellowship's rotations through GU Medical Oncology. Responsible for coordination of all events related to the Active Surveillance Support Group.
  • Koch Center External Advisory Board Meeting-responsibilities include coordination of the yearly meeting with donors and/or extramural advisors that reviews and makes recommendations the research direction of the Koch Center.
  • Special lectures, meetings, conferences including but not limited to coordination of the Samuels Lectureship, Von Hippel Lindau (VHL) Conference, and the monthly Koch Center Seminar Series and CME accreditation.
  • Coordination of faculty, recruitment and visitor travel including itineraries, meetings, and lectures.
  • Coordinates the faculty on call calendar schedule including information listed in the institutional on call calendar and Outlook calendar reminders.
  • Manages the SharePoint blocked clinic calendar that ensures the clinic is aware faculty out of office dates/times so that patients are properly scheduled.
  • Manages program websites including the GU SharePoint site and external site.
  • Organize and direct the faculty and classified award packets for division and institutional award submissions.
  • Develops and facilitates meetings, lectures or seminars; coordinates logistics, scheduling, travel, information packets, participant communications, and CME accreditation if appropriate.
  • Acts as a liaison to faculty, staff and outside agencies and institutions in facilitating program objectives.
  • Coordinates activities of interrelated programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • PowerPoint presentations, posters and other presentation materials.
  • Coordinate departmental efforts toward institutional programs.
  • May assist in the preparation of grants, department budget, financial reports, and special projects.
  • Compile data and prepare department reports.
  • P articipate in advanced administrative projects as requested.
  • Compose complex correspondence, often of a confidential nature, from basic information and route appropriately.
  • Assimilate pertinent information in order to compose written correspondence and be able to communicate well verbally and in writing.

Faculty/Management Support

  • Maintain and update the faculty's curriculum vitae, biographical sketch and external profile in the FIS on a monthly basis. Post current version on the GU shared drive.
  • Enter faculty travel days in the Web Schedule database and include the extramural balance for tracking purposes.
  • Format manuscripts according to journal requirements and submit for publication.
  • Maintain, monitor and reconcile financial activities (including PRS).
  • Assist the faculty, Department Administrator and Management team with completing reports as requested.
  • Assist with orientation and training of new employees.
  • Transcription of oral dictation.
  • Coordinate travel arrangements and itineraries for faculty, staff and visitors (includes reimbursements and expense reports upon completion of trips).
  • Schedule meetings and appointments for faculty and managers (includes updating calendars, conference, room reservations, A/V, and catering).

Bachelor's degree in Business Administration or related field. Education preferred: Master's degree. Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information

  • Requisition ID: 141679
  • Employment Status: Full-Time
  • Employee Status: Regular
  • FLSA: exempt and not eligible for overtime pay
  • Work Week: Days
  • Fund Type: Soft
  • Pivotal Position: No
  • Minimum Salary: US Dollar (USD) 44,800
  • Midpoint Salary: US Dollar (USD) 57,400
  • Maximum Salary : US Dollar (USD) 70,000
  • Science Jobs: No

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